The client operates a multi-faceted real estate business with a diverse range of ventures across the real estate sector. She manages a portfolio of 16 properties spanning three states, including short-term, medium-term, and long-term rentals.
In addition to the client’s investment, the client is also undertaking a major development project and occasionally provides coaching and speaks at various real estate events.
We are looking for a highly organized, detail-oriented Executive Virtual Assistant to assist a dynamic real estate investor in managing operations across multiple properties and business lines, including real estate investing, tenant management, and light social media management. The ideal candidate will have strong communication skills, proficiency in administrative tools, and a passion for helping businesses streamline their operations. This is not just a task-based role; we are looking for a thought partner, systems designer, and operator with the opportunity to grow into greater autonomy and leadership over time.
• Email Management: Organize, prioritize, and respond to emails across multiple accounts (both business and personal).
• Tenant Management: Handle communication with tenants for short-, medium-, and long-term rentals, including tenant screening and guest communication.
• Social Media Management: Assist in managing social media accounts, scheduling posts, and creating content for real estate and vacation rental businesses.
• SOP Development: Collaborate with the business owner to design, document, and implement standard operating procedures (SOPs) for business operations. Manage and optimize existing systems and processes on an ongoing basis. Proactively identify inefficiencies, issues, and opportunities for improvement before they arise.
• Calendar and Appointment Management: Maintain and schedule appointments, manage a busy calendar, and coordinate meetings.
• Guest Communication: Respond promptly to guest inquiries and booking requests on direct booking platforms and Airbnb.
• Project Coordination: Assist with ongoing projects, including the development of a residential assisted living home, ensuring deadlines and milestones are met.
Experience:
• Minimum of 1 year as an Executive Assistant, preferably in real estate or property management.
1. Systems-Oriented & Detail-Driven
• Skilled at creating SOPs, workflows, and automations from scratch.
• Naturally identifies inefficiencies and builds sustainable systems.
• Strong systems thinker and builder; enjoys creating order out of complexity.
• Exceptionally organized with a sharp eye for detail — nothing falls through the cracks.
2. Proactive & Solution-Focused
• Anticipates issues and presents thoughtful, actionable solutions.
• Takes initiative and asks clarifying questions to understand the “why” behind tasks.
• Doesn’t wait for direction — thrives on staying one step ahead.
3. Strategic & Business-Minded
• Thinks beyond tasks to improve business operations and workflows.
• Comfortable proposing new ideas, streamlining processes, and supporting growth.
• Understands business goals and works toward them, not just through them.
4. Execution-Oriented
• Takes pride in completing tasks quickly and accurately.
• Self-motivated, reliable, and takes full ownership of responsibilities.
• Able to juggle multiple priorities without sacrificing quality.
5. Adaptable Communicator
• Excellent written and verbal English skills.
• Able to communicate professionally with tenants, clients, vendors, and partners.
• Balances visionary ideas with practical action, translating concepts into steps.
• Proficient in Google Workspace (Gmail, Calendar, Drive), Stripe, Canva, CRM systems, social media scheduling tools, and AI.
• Experience managing tenant and guest communications via Airbnb or other rental platforms.
• Reliable internet connection with a backup plan.
• Available to work U.S. hours (Central Standard Time), including flexibility for some evening or weekend tasks.
Work Schedule: Full-time, 40 hours per week, with flexibility for U.S. time zones. Client is based in Central Standard Time.
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Check out our open positions here: ltginvestments.com/careers