Executive Assistant or Chief of Staff

Part-time Executive Assistant or Chief of Staff - Residential Assisted Living Industry

(Php 55, 000 - Php 58, 000)

REMOTE DIRECT HIRE, NO AGENCY FEES!

Position Overview

We are seeking a highly organized and proactive Executive Assistant (EA) to support an entrepreneur in the residential assisted living industry. This role is a mix of business operations, project management, and personal assistance. The ideal candidate will be detail-oriented, able to manage multiple priorities, and a strong communicator.

Key Responsibilities

• Oversee real estate acquisition tasks for a residential assisted living home, ensuring reports, permits, and contracts are completed on time.

• Track and manage essential tasks, including environmental reports, zoning surveys, financing requirements, and contract negotiations.

• Act as a point of contact for vendors, lenders, and service providers, coordinating communications and follow-ups.

• Assist with billing, payroll, and operational setup for the facility once it is launched.

• Maintain a running checklist of all ongoing projects, ensuring nothing falls through the cracks.

Executive & Personal Assistance

• Organize and manage daily schedules, ensuring deadlines and appointments are met.

• Oversee email inbox management, filtering messages and prioritizing critical communications.

• Handle family scheduling, including kids’ activities, meal planning, and grocery orders.

• Coordinate travel arrangements, calendar management, and general administrative tasks.

Communication & Problem-Solving

• Act as a strategic partner, identifying challenges and proactively presenting solutions.

• Research and recommend options for business operations, vendors, and service providers.

• Ensure smooth communication with team members and stakeholders by providing timely updates and summaries.

• Make phone calls on behalf of the executive when necessary, ensuring professional and effective communication.

Bookkeeping Assistance

• Manage personal and business financial records, ensuring accuracy and timely updates.

• Oversee bookkeeping tasks, including expense tracking, reconciliations, and financial reporting.

• Assist with budgeting, financial planning, and coordinating with accountants or tax professionals.

• Ensure timely payment of invoices, payroll, and other financial obligations.

Key Qualifications

• Experience as an Executive Assistant, Chief of Staff, or similar role.

• Experience in real estate, property management, healthcare, or assisted living is a plus.

• Highly organized with strong attention to detail.

• Excellent written and verbal communication skills in English.

• Proactive problem-solver who takes initiative and can work with minimal supervision.

• Familiarity with project management tools, Google Workspace, and email management systems.

• Ability to work full-time in Eastern Time (EST).

Compensation & Benefits

• Salary Range: (Php 55,000 - 58,000) depending on experience

• Part-time, Remote Position with consistent work hours.

• Growth potential within the role as the business expands.

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